Quick recap
This meeting was an AGM for Thalassas View Gardens, where Deborah presented the committee’s financial review and proposed fees for the upcoming year. The committee discussed a proposed fee, which would result in a shortfall of approximately €33,000 that would need to be covered from existing reserves. Key issues addressed included ongoing pool repairs, insurance claim denials, and concerns about pet policies and cleaning services. Several owners, including Nina from Thalia Court and Sophia from Villa One, raised questions about fee structures and maintenance responsibilities, with particular focus on whether different buildings should have separate expenses. The conversation ended with plans to review updated community rulebooks and voting forms, which would be posted online for further consideration.
Next steps
Deborah
- Post the updated community rulebook (with solicitor’s changes) and related documents on the Thalassas View Gardens Online website under Documents for all owners to review.
- Investigate the possibility of obtaining the office/spa title deed from Altamira in exchange for clearing their outstanding balances, and pursue transfer of the deed to the complex.
- Work on preparing a copy of the rulebook for each owner, including the square meter and title deed number for each apartment, for distribution.
- Schedule and host a follow-up meeting (in approximately half an hour after document posting) for further discussion and questions regarding the proposed rules and votes.
- Ensure that the rulebook documents (including solicitor’s proposed changes) are accessible on the website using the code TVG2026.
- Communicate to Yannis or the (Thalia block representative) that Thalia block will be required to contribute to staff wages from May 1st onward.
- Investigate the possibility and cost of installing a water well for reducing water costs, including following up with the owner in the Maisonette who has a contact for well installation.
- Make the pool report from Poolfix available online for all owners to read.
Nina
Collaboration
- All owners: Review the posted rulebook and related documents, then submit votes and comments via the AGM voting form on the website, which is Thalassa-view-gardens.online, under the document tab.
- All owners: Vote on proposed works (e.g., pool repair, pool lighting upgrade, painting, etc.) via the online voting form as part of the AGM process, and who you want to run the complex.
Summary
Meeting Attendance and Technical Issues
The meeting began with technical difficulties as participants joined and discussed connection issues. Several attendees introduced themselves, including Silvia from Anemona 04 and Anastasia from Margarita Block apartment 204. The group confirmed that a quorum was not required for this second meeting, and participants waited for additional attendees to join before proceeding with the agenda.
Shared Facilities Budget Review
Deborah, the current committee chair, outlined the committee’s role in managing the budget, financial planning, record keeping, and handling legal and insurance matters for the shared facilities. She presented a review of the financial position, discussing last year’s expenses and income, as well as a forecast for the upcoming year, which included predicted expenses of around £75,000. The proposed fees were based on property size, working out to £11.79 per square meter, with a notable decrease in fees from previous years.
Condominium Pricing and Pool Repairs
Deborah presented an example of the new pricing proposal of €236 per quarter for the complex based on a two bedroom apartment of 80m2 , which would reduce costs substantially but could only work if all owners paid their share. The current figures show 81 units with 35 in arrears, resulting in a potential shortfall of around €33,000 that would need to be covered from existing bank profits. Deborah also discussed ongoing pool repair issues, explaining that while the initial repair work was completed, additional leaks were discovered requiring an estimated 9,000 more in repairs, with Poolfix suggesting creating a “Neolithic structure” around the pool to address the issue.
LED Conversion and Insurance Updates
Deborah discussed two main topics: converting existing lights to LED and investigating a potential water well to reduce costs. She estimated the LED conversion would cost $5,000 and mentioned that owners would need to vote on the proposal. Regarding insurance, Deborah reported that the claim for pool damage was rejected by the previous insurer, who cited landslide damage not being covered, leading to a switch to a new insurance provider for $6.5 million coverage, this only cover the communal areas and owners must insure their own apartment,which has always been the case.
TVG Rules Review Discussion
Deborah announced plans to review contentious items in the TVG rules with the committee, emphasizing the need for general agreement with the majority of owners before finalizing and printing the documents. She noted that some rules, such as those regarding car parks and animals on site, must be documented and registered. Nina raised concerns about high invoices, maintenance issues, and restrictions on pets at Thalia Court, to which Deborah clarified that a tenant on the top floor has a dog and addressed the confusion about the source of noise complaints. The conversation ended with plans for further discussion and review of the documents.
Building Cleaning Policy Discussion
Deborah and Nina discussed issues with pet policies and cleaning services at the building. Nina raised concerns about the outdoor entrance area being dirty during winter months, particularly around January and February when leaves accumulate. When asked about cleaning frequency expectations, Nina indicated she expected cleaning at least once a week given the current pricing, though she wasn’t sure of the current schedule. The discussion ended with Deborah showing Nina financial information related to the building’s costs and charges.
Lift Maintenance and Expense Discussion
Deborah and Nina discussed lift maintenance and cleaning responsibilities, clarifying that for January and February, Nina was responsible for outdoor cleaning as she wasn’t paying for staff wages during that period. Deborah explained the breakdown of office expenses, including software costs, painting, pool repairs, and maintenance items, noting that the complex was overspent by $13,926 but this was covered from bank funds. Silvia raised concerns about outstanding maintenance fees from previous owners and banks, emphasizing that Altamira should be fully responsible for fees from the date of registration.
Property Title Transfer Discussion
Deborah discussed ongoing efforts to transfer title deeds for a property previously used as a spa into the complex’s name, with plans to rent it out once debts are cleared. She noted that 35 people are currently not paying, emphasizing the need for one person to handle legal and debt matters. Silvia raised concerns about missing rulebook documents on the website, and Deborah proposed creating an updated version with apartment square meterage and title deeds information. Sofia suggested separating buildings for fairness, particularly regarding electricity usage at the villas.
Communal Fee Structure Discussion
Sofia expressed concerns about the current communal fee structure of 130-140 euros per month for a Masonette of 111m2, arguing that expenses should be separated by building to ensure fairness. Deborah clarified that lift maintenance is covered in communal fees, but repairs are charged directly to individual buildings. The discussion revealed ongoing issues with humidity in the buildings due to their river location, with Sofia noting that painting and maintenance efforts have been unsuccessful due to the natural environment. Deborah agreed to post relevant documents online for review and voting, including an AGM voting form and rulebook changes under the TVG2026 code.